Tag Archives: productivity

The faintest pencil is better than the strongest memory

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“The faintest pencil is better than the strongest memory.”

⏤Greg McKeown, author of Essentialism

Image of a pencil on a table

Image from Flickr by Chris

Sam Horn was one of the speakers/conversation starters at a coaching conference I attended last year. One of her favorite sayings is “Ink it when you think it.” She always has a notebook in her hand.

Productivity guru David Allen, who wrote Getting Things Done often advises his readers that brains were meant for thinking, not as a storage device for information of limited value.

EXERCISE:

How would an “Ink it when you think it” strategy foster less stress and far more productivity in your life?

Productive, not Busy

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“Focus on being productive instead of busy.”

-Tim Ferris, author & Entrepreneur

QC #994

Over the past few weeks I learned about a new book by Cal Newport titled Deep Work—Rules for Focused Success in a Distracted World.

In this timely book, Cal shares his formula for high productivity:

High quality work produced = (time spent X intensity of focus)

Take a moment to examine your typical work day with regard to this equation.

Where does your time go?

How much intensity do you focus on each of your important and unimportant tasks?

EXERCISE:

How and in what ways would blocking out larger chunks of quality time when you are operating at optimal intensity increase your productivity today?

“Your mind is for having…”

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“Your mind is for having ideas, not holding them.”

—David Allen, American productivity consultant & author

QC #756Among the books I recommend most often to clients who are challenged with managing their professional and personal time is Getting Things Done by David Allen.

One of the critical insights I derived from his work was the idea that too many people use their minds and memories to hold too much information. It turns out that doing so makes most of us far less productive and also causes overwhelming feelings and considerable stress. Perhaps that is why the subtitle of this valuable book is “the art of stress-free productivity.”

EXERCISE:

Please pick up and study Getting Things Done, and do whatever you can to “have” ideas, but “hold” them in memory-keeping or commitment-keeping technologies, where they will be available to you in the moments you plan to work on them.

“It wasn’t raining when…”

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“It wasn’t raining when Noah built the ark.”

—Howard Ruff, financial adviser and writer

Photo from Boy Scouts of America

Photo from Boy Scouts of America

We tend to live our lives at a mad pace, with only a few moments each day to catch our breath.

When we do this consistently, our level of stress goes up, and our effectiveness and productivity go down. Another consequence of this rush-around world is that we rarely get to the big and important projects that we most desire.

Taking time to plan and build our own “ark of life” prepares us for the critical life events that come our way and make life worthwhile.

EXERCISE:

Examine some of the most important and urgent life issues that are just around the corner or over the horizon. How can you work backwards from these events, to be as prepared as possible and get ahead of the rainstorms of life that are coming?

“If you chase two rabbits, both will escape.”

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“If you chase two rabbits, both will escape.”

– Author Unknown

These days, high value is placed on one’s ability to multitask to enhance productivity.

The evidence regarding the productivity gains is controversial at best, with many examples of serious downsides – just look at texting while driving a car.

There’s no question that focusing on one high-priority task at a time pays huge dividends. There’s considerable evidence that most productive people do just that, then move on the next high-priority task, thus giving the appearance of multitasking.

Exercise:

Use your calendar to break up your day into highly focused priority items, and take them on one at a time.

If another rabbit comes in sight, make sure you choose only one to chase. After all, one is far better than none.