“The majority of meetings should be discussions that lead to decisions.”
—Patrick Lencioni, Founder of The Table Group
Image from Unsplash by Content Creators
Death by Meeting is one of Patrick Lencioni’s numerous books. He first made his mark with his classic, The Five Dysfunctions of a Team, from which his business fable format gained considerable popularity.
How do you feel about the meetings you attend? How many, how long, and perhaps most importantly, how productive are these often stolen parts of your day?
Given the concept that people participate more fully in that which they help create, try using the More, Less, Start, Stop Exercise to upgrade the engagement and value of your meetings.
Please also check out Death by Meetings for additional ideas that can benefit you and your organization.
“Too few accomplish twice as much as too many.”
—Malcolm Forbes, Publisher of Forbes Magazine
“The more the merrier” may be a great strategy for a party or special occasion, however this approach can have considerable drawbacks.
Consider the times you had to make an important decision by committee. How did it go? How long did it take? What were the results?
I am all for the idea of people participating in that which they create. My experience in coaching executive leadership groups and project teams leads me to believe that keeping the group to only those essential participants, the better.
Choose a high-priority personal project. Then, limit the group working on it to the vital few.
Feel free to reply to this post and let me know what happens to your level of productivity and effectiveness.
“If you are seeking creative ideas, go out walking. Angels whisper to a man when he goes for a walk.”
Image from dlvr.it.blog
Has anyone ever told you they get some of their best ideas while taking a shower? It turns out that a change of scenery or venue is often just the ticket to get your creative juices flowing. Even the relatively new phenomenon of using a standing desk versus sitting all day has been touted to produce significant boosts of focus and productivity.
What changes can you introduce into your day to shift your perspective and open up new levels of innovation and creativity? Consider taking a walk and letting your angels whisper a few suggestions.
“The faintest pencil is better than the strongest memory.”
⏤Greg McKeown, author of Essentialism
Image from Flickr by Chris
Sam Horn was one of the speakers/conversation starters at a coaching conference I attended last year. One of her favorite sayings is “Ink it when you think it.” She always has a notebook in her hand.
Productivity guru David Allen, who wrote Getting Things Done often advises his readers that brains were meant for thinking, not as a storage device for information of limited value.
How would an “Ink it when you think it” strategy foster less stress and far more productivity in your life?
“Focus on being productive instead of busy.”
-Tim Ferris, author & Entrepreneur
Over the past few weeks I learned about a new book by Cal Newport titled Deep Work—Rules for Focused Success in a Distracted World.
In this timely book, Cal shares his formula for high productivity:
High quality work produced = (time spent X intensity of focus)
Take a moment to examine your typical work day with regard to this equation.
Where does your time go?
How much intensity do you focus on each of your important and unimportant tasks?
How and in what ways would blocking out larger chunks of quality time when you are operating at optimal intensity increase your productivity today?
“Your mind is for having ideas, not holding them.”
—David Allen, American productivity consultant & author
Among the books I recommend most often to clients who are challenged with managing their professional and personal time is Getting Things Done by David Allen.
One of the critical insights I derived from his work was the idea that too many people use their minds and memories to hold too much information. It turns out that doing so makes most of us far less productive and also causes overwhelming feelings and considerable stress. Perhaps that is why the subtitle of this valuable book is “the art of stress-free productivity.”
Please pick up and study Getting Things Done, and do whatever you can to “have” ideas, but “hold” them in memory-keeping or commitment-keeping technologies, where they will be available to you in the moments you plan to work on them.
“If you chase two rabbits, both will escape.”
– Author Unknown
These days, high value is placed on one’s ability to multitask to enhance productivity.
The evidence regarding the productivity gains is controversial at best, with many examples of serious downsides – just look at texting while driving a car.
There’s no question that focusing on one high-priority task at a time pays huge dividends. There’s considerable evidence that most productive people do just that, then move on the next high-priority task, thus giving the appearance of multitasking.
Use your calendar to break up your day into highly focused priority items, and take them on one at a time.
If another rabbit comes in sight, make sure you choose only one to chase. After all, one is far better than none.